Warwickshire Schools Library Service

Privacy Statement

Schools Library ServicesWarwickshire Schools Library Service (SLS)

Privacy policy

As part of Warwickshire County Council our service conforms to the Council privacy policy statement which can be found here:


We are also part of Warwickshire Educational Services (WES) which maintains a database of schools subscribing to all traded services run by the Council including the SLS.

Schools subscribing to our service are subject to the privacy policy of WES.

Data kept by SLS

The only data we keep relating to named individuals or schools is as follows:

  • the generic welearn365 admin email for each school in Warwickshire as made available to all Council services on a shared spreadsheet
  • school name, postal address, phone number and welearn365 or other generic school email address on our library management system (Eclipse-Pro) for the purposes of book lending.
  • named contact and welearn365 or other generic school email address for fiction loans in subscribing schools – reviewed annually
  • named teacher and class / year group and school (no further information) per termly topic box request is kept on the request slip so that boxes can be delivered correctly and any queries at any stage of the loan can quickly be followed up via generic school email address or phone number –reviewed every 2 years
  • email addresses for individuals in schools who have opted in in May 2018 to receive our occasional e-newsletter.  [New subscribers will also opt in, and all will be asked again every 2 years]
  • emails of librarians and library managers in secondary schools across Warwickshire [who have opted in to remain in email address lists for 2 years]
  • email addresses for authors, storytellers and performers who give permission for us to hold their emails for 2 years so that we can contact them to arrange events with them for our schools in schools, libraries or public performance spaces.

We do not pass on names of any individuals to any third party.

Stella Thebridge
Manager, Warwickshire SLS

Last updated 4/6/18


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